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Your QuickBooks is too.

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The Dreaded Tax Season

I have worked with over a hundred small businesses, through at least ten tax seasons, and most of them dread “tax season” as if it were a suspended jail sentence. They tremble at the thought of the word “audit” while attempting to re-write the myriad of IRS codes to justify their expenses.  Many businesses delay…

Making cash flow easier

Everyone who owns a business wants to make money.  This takes cash flow. Cash flow is having money flow in and out of your company at the right times in order to optimize the solvency of the business. The ultimate goal is to have the business sustain itself and grow. All businesses initially rely on…

3 Alternatives for Sharing your QuickBooks

If you are a QuickBooks desktop user, it is sometimes helpful to have your accountant or bookkeeper view and work in your QuickBooks company file. Accounting professionals have been able to remotely access their clients QuickBooks desktop products using the QuickBooks Remote Access Service.  This service is being discontinued by Intuit starting January 31, 2015.…

QuickBooks Forms – Definitions, Shortcuts & Tips

Forms in QuickBooks

There are no less than nine different forms in QuickBooks.  Each of these forms serve a variety of purposes from recording sales and purchases, to soliciting orders and encouraging collections.  Used properly, these forms can help in the operations of your business: Organize Bookkeeping paperwork all in one place by utilizing the file attachment feature.…

Optimize QuickBooks for Maximum Profits in 4 Easy Steps

Business is about numbers.   That’s the bottom line (pun intended).   If you are using QuickBooks in your business, here are four simple strategies to optimize your software for maximum benefits and profitability. 1. Learn the basics about how QB operates It’s important to understand the basic functions of QuickBooks including your chart of…

QuickBooks, like Life, can be complicated…

and like life, there are ways to simplify it. First, know what it is that you need QuickBooks to do. Small business owners usually need a way to log income, track inventory and purchases, and record expenses to see if their company is profitable and to give the IRS and State agencies the information they…

The Importance of Proper Preferences

Setting up your preferences in QuickBooks to properly reflect the way you do business is important, in fact critical, to accurate transactions which lead to accurate financial statements. I encourage you to make time to review your preferences in your QuickBooks company file. Preferences are located under the Edit Menu.  They are broken down by…

Bill Payment Options within QuickBooks

There are a few options for paying bills and expenses within QuickBooks: Cash Cash purchases can be entered through the Write Check window using a petty cash bank account.   Make sure to reconcile Petty Cash at the end of every year. Handwritten Checks Companies that are small and do not have many bills to pay…

Inventory Management 101 – the critical component of your business and taxes

Generally, if you produce, purchase, or sell merchandise in your business, you must keep an inventory.  This inventory, and the management of it, directly impacts the profitability of your company and is recorded on your income taxes in terms of Cost of Goods and Inventory Valuation. Many small business who sell products do not  manage…

Credit Card Transactions

If your company uses credit cards to make purchases,  learning how to use the QuickBooks credit card feature is easy and effective. I have heard all kinds of other ways credit card purchases have been entered such as using Bill Pay, Write Checks, or Journal Entries.  Don’t use these methods!   Here is why you…

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